Diversion in a meeting

Diversion in a meeting

Common reasons for diversion

•      External Reasons

–     Unwanted sound in the background

–     Distraction from other entities in the vicinity

•      Internal Reasons

–     Lack of interest in the current topic

–     Lack of concentration during the meeting

–     Brining up of a seemingly more important topic

Effects of Diversion

•   Loss of productive time

•   Delay in meeting the required objective

•   Loss of effort and economy

•   Sometimes irrecoverable effects such as contract and tender notice meetings

•   Cause to take a totally different path or action

How to avoid diversion

•   Make sure you write the name of the topic prior to a discussion.

•   Have around 6~8 people to ensure that the topic always stays relevant.

•   Make charts ahead of a meeting.

Precautionsto be taken

•  Switch off mobile phones during a meeting

•  Ensure that all the people attending the meeting come right on time

•  Don't stretch the meeting for over 45 minutes to ensure that there is sufficient concentration

•  Schedule the meeting during early hours of the day.